Registration & Stamps Department, Rajasthan

Overview

Registration means recording of the contents of a document with a Registering Officer and preservation of copies of the original document. The documents are registered for the purpose of conservation of evidence, assurance of title, publicity of documents and prevention of fraud. Also, registration helps an intending purchaser to know if the title deeds of a particular property have been deposited with any person or a financial institution for the purpose of obtaining an advance against the security of that property.

The documents relating to transactions of immovable properties are required to be compulsorily registered such as‐ Instruments of gift of immovable property, Lease of immovable property from year to year or for any term exceeding one year or reserving a yearly rent and Instruments which create or relinquish any right or title to or in an immovable property of a value of more than one hundred rupees.

Every document which is to be registered should be presented at the proper registration office by the concerned person himself/herself, or the representative or the agent of such a person duly authorized. For registration, the original document which should be accompanied with two photocopies of the original needs to be submitted to the Registering Officer. The registration procedure also requires the presence of two witnesses and the payment of the appropriate registration fees.

The Registration Documents

Compulsory and Optional Registration

The concerned person himself/herself or the duly authorized agent presents each and every document, which is to be registered at the appropriate registration office. The registrations can also be classified into Compulsory and Optional.

Compulsory registration is provided in the Section 17 of Registration Act These are :

  • Instruments of gifts of immovable property.
  • Other non‐testamentary instruments which purport or operate to create, declare, assign, limit or extinguish, whether in present or in future any right, title or interest, whether vested or contingent, of the value of one hundred rupees and upwards to or in immovable property.
  • Non‐testamentary instruments which acknowledge the receipt or payment of any consideration on account of the creation, declaration, assignment, limitation or extinction of any such right, title or interest
  • Leases of immovable property from year to year, or for any term exceeding one year, or reserving a yearly rent
  • Non‐testamentary instruments transferring or assigning any decree or order of a court or any award when such a decree or order or award purports or operates to create, declare, assign, limit or extinguish, whether in present or in future, any right or interest, whether vested or contingent of the value of one hundred rupees and upwards.

Optional registration is provided in Section 18 of Registration Act These are :

  • Lease of immovable property for any term not exceeding one year.
  • Instruments (other than Wills)which purport or operate to create, declare, assign, limit or extinguishing any right, title or interest to or in movable property
  • Wills and
  • All other documents not required by Section 17 to be registered.

Functions & Services of the Department

  • Registration of deeds for movable and immovable properties :Registration of deeds is required under Registration Act 1908 for various types of transactions on immovable properties, movable properties, Wills, Power of Attorneys etc.
  • •Market Valuation of immovable properties:Market valuation is primarily required to calculate the stamp duty and registration fees payable, when a property is transacted.
  • • Issuance of Certified Copies of registered documents : Certified Copies are required by the citizens in case he wants to have exact but certified copy of previously registered documents in the sub‐registrar office
  • Record Keeping of registered documents : Record Keeping is a very essential function, carried out at the Department. The records (various books, indexes and registers) maintained by the department are very critical and hence, they need to be maintained in a well-structured, organized and efficient way.
  • Determination of Stamp Duties : This rate list is revised by the DM every year or earlier. Rates list, released by the DM, forms the basis for Market Valuation and hence the stamp duty and registration fee is paid by the citizens. The DM takes the final decision on the revised DLC rates, in consultation with the sub‐registrars and other officials.
Go to Navigation